How Often Should an Office Building be Cleaned?

How Often Should an Office Building be Cleaned?

We all know how important it is to keep our homes clean and tidy, but what about our offices? A clean office not only looks good, but it can also make for a healthier and more productive work environment. So the question is – how often should an office building be cleaned?

In this blog post we’ll explore the answer to that question, as well as tips on how to keep your office space spick and span!


Daily Cleaning Essentials

It is important that office buildings are kept in a clean and sanitary condition for the health and safety of employees. To ensure this, there are certain daily cleaning tasks that should be included in any office cleaning schedule. An effective daily office cleaning plan should include:

  • Regular dusting of all surfaces including furniture, walls, fixtures, countertops, window panes and shelves.
  • Sweeping of all high-traffic areas to pick up dirt and debris from floors.
  • Vacuuming carpets or floors with a vacuum cleaner to remove any dust or dirt particles that have not been picked up by sweeping.
  • Disinfecting the kitchen area with either a commercial cleaner or disinfectant wipes to eliminate the spread of germs and bacteria on surfaces where food is prepared and consumed.
  • Mopping hard surfaces with hot water and an appropriate cleaner to ensure they remain free from bacteria, germs and grit residues on floors which can cause slips accidents if left uncleaned for too long periods at time
  • Cleaning kitchen appliances such as microwaves, refrigerators and kettles/coffee makers to remove built up grease/food particles which can easily harbour harmful bacteria if not regularly cleaned.
  • Wiping down desks areas with an antibacterial wipe to reduce the risk of spreading viruses between workers who share desks.

Weekly Deep Cleaning Tasks

Weekly office cleaning tasks are essential to maintaining a clean, professional and healthy work environment. In addition to regular dusting, vacuuming and sanitizing activities, it is important to incorporate the following deep cleaning tasks into the regular office cleaning routine:

  • Dust ceiling fans, air vents and other hard-to-reach areas. Dust can trap pollen and other particulates that may cause allergies or illness among employees.
  • Clean all surfaces with appropriate products for each type of surface for maximum disinfection. This includes wiping down desks and common areas with disinfectant wipes at least once a week.
  • Mop floors using an appropriate cleaning solution for each kind of flooring material (tile, linoleum, etc.). Take extra care in high-traffic areas where dirt is more likely to build up.
  • Empty all trash receptacles and replace liners as needed; wash out larger receptacles with hot water at least once a week to reduce odors caused by bacteria growth on debris or food crumbs that may have been disposed of in the wastebasket.
  • Clean windows, doors, door handles and other fixtures with a glass cleaner or other product specifically designed for these surfaces; take extra care when wiping down handles or light switches as they are often overlooked but commonly touched by several people during the day which can lead to germ transmission quickly throughout an office facility if not cared for properly on a weekly basis!
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Monthly Maintenance and Inspections

Monthly maintenance and inspections should be an integral part of an office building’s cleaning routine. A monthly check-up will ensure that carpets and upholstered surfaces are kept free of dirt, allergens, and pests, while also maintaining a fresh and inviting appearance. Additionally, a deep cleaning should take place at least once every three months.

This should include:

  • Dusting of all surfaces
  • Mopping and vacuuming of floors
  • Window washing
  • Restroom sanitization and deodorizing
  • Thorough trash removal

Thorough disinfecting treatments may also be necessary in high-traffic areas such as lobbies or breakrooms. Regularly scheduled cleaning for your office building is essential for creating a safe and healthy environment for both employees and customers alike.

Summer and Rainy Season Deep Cleaning and Updates

The summer and rainy seasons provide an excellent opportunity for deep cleaning and updates in an office building. Regularly scheduled cleanings are always essential for keeping your indoor environment looking and smelling good, but the change of the season marks a great time to do a little extra maintenance.

During the summer and rainy season, dust can accumulate faster than usual because of higher humidity levels. Doing a thorough and deeper level of cleaning can help remove dirt buildup that regular cleaning may not address. Vacuum carpets wipes down walls, and sanitize furniture to get rid of extra dust particles and keep your office safe and clean.

Making updates during this time is also convenient because many businesses scale back their operations during the summer months. Fresh paint or upgraded window treatments can make a big difference in creating an inviting workspace when employees return in the fall. If possible, take advantage of improved outdoor weather to make necessary exterior building repairs like replacing roof tiles or pressure washing the outside walls. By taking care of these jobs during warm weather months, you’ll minimize disruption inside while still keeping up with needed routine maintenance.

Annual Deep Cleaning and Professional Services

Professional cleaning services for office buildings should create a customized schedule for their clientele. However, professional deep cleaning is highly recommended at least once a year. A professional deep clean can help reduce germs and grime build-up from furniture, window treatments, and deep within flooring or carpets. Professional rug and upholstery cleaning can also add life to furniture, binders or fabrics in an office space and may require specialized services beyond normal surface cleaning offered via a deep clean.

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In order to keep the office building and professionally cleaned surfaces in top condition throughout the year, regular maintenance is recommended at least every two to three months. This type of service typically covers:

  • A routine dusting of high-traffic spaces such as offices, lobbies, and hallways;
  • Bathroom sanitizing;
  • Surfaces wipe downs;
  • Vacuuming;
  • Spot cleaning of carpets/rugs;
  • Trash removal;
  • Window washing;
  • and more depending on the business’s customized service contract with its professional cleaners.

Frequently Asked Questions

How often should an office building be cleaned?

The frequency of office cleaning depends on the amount of traffic the building receives. For a typical office building, weekly cleaning is generally recommended. For high-traffic buildings, daily cleaning may be necessary.

What should be included in office cleaning?

Office cleaning typically includes dusting, vacuuming, mopping, sanitizing, and disinfecting all surfaces, windows, and floors. Additionally, restrooms, kitchens, and common areas need to be cleaned and sanitized regularly.

Who should perform office cleaning?

Office cleaning should be performed by a professional cleaning service that has experience in commercial cleaning. This ensures that the job is done correctly and efficiently.


Cleaning an office building should occur regularly in order to maintain a healthy environment and keep it looking presentable. Depending on the size of the building and how many people occupy it, cleaning frequency should be tailored accordingly.

For smaller buildings, daily cleaning is the most effective. This includes taking out the trash, dusting, vacuuming, and damp mopping floors, as well as wiping down surfaces with a disinfectant solution. Vacuuming should be performed at least every other day, while spots that are subject to heavy traffic should be mopped three times per week.

For larger buildings, weekly deep cleans are recommended in addition to daily office cleaning duties. These deep cleans may include intensive carpet and rug vacuuming and washing floors with a disinfectant solution that is environmentally friendly and non-toxic.

By scheduling an adequate frequency for general office cleanings tasks like dusting and bathroom maintenance in addition to comprehensive deep cleaners for carpets and hard surfaces on a regular basis, an office building will remain clean and healthy for occupants as well as visitors alike.