The Complete Office Furniture Cleaning Guide

The Complete Office Furniture Cleaning Guide

Welcome to the Complete Office Furniture Cleaning Guide! Whether you’re looking for the best tips and tricks to keep your office tidy and presentable, or just want a quick refresher course on how to make sure your furniture stays in tiptop shape, this guide is here to help!

From preventing dust buildup to cleaning up those pesky spots on your chairs and desks, this guide will provide you with all the right steps and supplies you need to make sure your office furniture looks its best:


Identify the Type of Material of the Furniture

Cleaning any type of furniture requires knowledge of the composition and properties of the materials used in its construction. Different materials present different maintenance requirements, so it’s important to properly identify the type of material used in your office furniture. This requires you to observe how your furniture looks and feels.

Common office furniture materials include:

  • Wood: One of the most common and aesthetically pleasing types of office furniture, wood is available in various forms, including engineered wood products (MDF, chipboard and particleboard) as well as natural wood products (teak, cherry and oak).
  • Metal: Used mainly for frame construction on desks, chairs and tables. It can be painted or have a natural finish with lacquer or chrome plating.
  • Plastic: Often used as an upholstered material for seat cushioning as well as a scratch-resistant laminate surface top finish on workstations.
  • Upholstery: Upholstered materials are often covered with fabrics such as vinyl or leather mix to provide padding while being wiped down easily.
  • Glass: Used mainly on office desks for its lightweight properties, glass is available in both tinted or clear varieties.

Different cleaning agents may weaken certain materials so make sure you always purchase cleaners that are safe for use on the material types for your office furniture. Also look out for products that contain abrasives or solvents which can damage certain materials more than others, making it essential to research before deciding which cleaner to use.

Gather the Appropriate Cleaning Supplies

When it comes to office furniture cleaning, having the right materials for the job is essential. Depending on the type of material and degree of dirt, you’ll need different supplies and cleaning products. Here are some basic items to have on hand:

  • Soft cloths (such as microfiber): A soft cloth is ideal for wiping down common office furniture, such as desks and chairs, as it won’t cause scratching or damage to the surface.
  • Cotton swabs: These are great for getting into tight corners, especially in hard-to-reach spaces like between keys on a keyboard or underneath drawers.
  • Vacuum cleaner with attachments: You should use a vacuum cleaner with special tools or attachments that can reach into crevices to remove dirt and dust particles.
  • Wood/metal polish: For wooden furniture pieces, you’ll want to apply polish after they’ve been wiped down with a damp cloth.

Dust and Vacuum Furniture

Before attempting to clean your office furniture, it’s important to start the process by removing all the dust and dirt that has accumulated on it over time. This will not only help make the cleaning process more successful but will also improve the furniture’s overall appearance.

The first step is to use a dry cloth or duster to remove any surface dust from the furniture. Use a vacuum cleaner with an upholstery brush attached to remove any embedded dust from between cushions, crevices and seams of upholstered furniture. After vacuuming, you should use a vacuum hose with a crevice tool attachment to clean out hard-to-reach spots like underneath drawers and in corners.

When finished, your office furniture should be free of loose debris, helping make cleaning faster and more efficient later on.

Spot Clean Stains

Office furniture is often expensive, and it can last a long time if it is kept clean. Spot cleaning stains on office furniture allows you to address specific areas without having to clean the entire item.

The following steps will guide you through the process of spot cleaning office furniture:

  • Identify the type of stain and what caused it so that you can choose an appropriate cleaner.
  • Always test cleaners on a hidden area of the item before applying them directly to the stain. This will ensure that the cleaner does not damage or discolor the fabric or leather on your furniture.
  • Gently blot up as much of the liquid as possible before attempting further spot treatment, using a paper towel for wet stains and a vacuum for dry ones like dirt or pet hair.
  • Apply your chosen cleaner using a soft cloth, working from the outside of the stain into its center to avoid spreading it further into fabrics or leathers that are susceptible to discoloration or damage effects when exposed to chemicals in cleaners or water-based solutions such as hot water extraction methods (steam cleaning). Be sure not to scrub too hard – this may damage delicate surfaces, such as varnish on wooden pieces – otherwise just use gentle pressure and let the cleaning solution do its job!
  • Once finished spot treating, use a second cloth dampened with plain water only (no detergent) to remove all traces of cleaner from both surface and fabric/leather underneath in order not cause any issues with residue being left behind later on down line who knows how far via dust/people contact etc..
  • Let everything dry completely then assess results; carefully spot clean any remaining discoloration against product instructions accordingly – take care!

Use a Mild Detergent or Cleaner

Using a product specifically designed for cleaning office furniture is the best way to keep your desk, chairs and other items in good condition. Whether you need to clean off fingerprints, fabric or leather, or remove tough dirt buildup, you have many options. Use a mild detergent or cleaner to ensure the finish won’t be damaged. A mild cleaner is easy on the surface finish of all office furniture and can be used in a spray bottle for quick spot treatments. The most popular materials are wood, laminate, metal and fabric which all require special cleaners. If in doubt about which type of spray to use, check with your furniture manufacturer before spraying a cleaner on it.

  • Wood: For wood surfaces use only mild cleaners labeled safe for wood finishes like Murphy’s Oil Soap or Pledge Furniture Care Wax aerosol spray.
  • Laminate: Use non-abrasive and ammonia-free cleaning products that won’t discolor the finish such as Lysol Multi-Purpose Sprays.
  • Metal: Use metal polish cleanser spray and follow directions when using this type of cleaner.
  • Fabric: Clean fabric chairs with upholstery sprays specifically designed for fabrics.
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Dry Thoroughly

When cleaning office furniture, remember to dry thoroughly when you are finished. This is especially important for wood and leather, which can both be damaged by excess moisture.

Wooden Furniture
If you are cleaning wood furniture, wipe off excess dirt or dust first with a soft cloth. Use a clean cloth dampened with a bit of dish detergent and warm water to bring back the shine. Dry the surface completely using a different dry cloth.

Leather Furniture
For leather office furniture use a mild liquid cleaner designed specifically for leather, diluting it according to the manufacturer’s instructions before applying it to the surface of your chairs or other leather furniture items. Follow up with a leather conditioner, if recommended by the cleaning product manufacturer. Wipe away any excess cleaner or conditioner with a soft cloth and then make sure to let your leather pieces air-dry fully so that they don’t become distorted with moisture damage.

Use Protection and Maintenance Products

Once office furniture has been cleaned and dried, it is important to use protection and maintenance products. Keeping protective treatments on all surfaces of your office furniture helps reduce staining and moisture damage caused by accidental spills. Some hints for protecting your office furniture include:

  • Use a protectant or sealant on wood surfaces to help add additional protection from accidental damage.
  • Apply Scotch Guard or another fabric protector to upholstery to repel spills, stains and dirt.
  • Condition leather office furniture regularly with an appropriate leather treatment.
  • Place floor mats under desks and chairs in frequently used areas to catch dirt before it lands on the flooring beneath the furniture.

Regularly applying a protective coating reduces the risk of long-term staining from daily use, while maintaining a professional look in the workplace. By using these treatments in combination with regular cleaning, you will have beautiful office furniture that looks great for many years.

Clean Hard-to-reach Areas

When cleaning office furniture, it is important to pay special attention to the nooks and crannies that tend to accumulate dust, dirt, oils, and another buildup over time. Areas such as the cracks and crevices between drawers or inside shelves may be difficult to reach but can affect overall appearance and cleanliness if neglected.

Here are some tips for tackling hard-to-reach areas in your office:

  • Use an air compressor with a crevice tool attachment to blow out accumulated dust and debris from furniture frames, drawers, doors, and other tight areas.
  • Use a vacuum with specialty attachments such as hose ends or slender brushes for even harder-to-reach spots.
  • Use a damp microfiber cloth with gentle soap to clean off dust from any hard surface areas.
  • For soft surfaces such as pillows or fabric upholstery, vacuum away any dust first before treating stains with specialized upholstery cleaner products following the manufacturer’s instructions closely.
  • When trying to clean hard-to-.reach areas under high surfaces such as counters or cabinets using a step ladder is necessary; always use proper safety techniques when climbing ladders in order to avoid injury.

Address Specific Types of Furniture

Different office furniture requires different cleaning methods to ensure you’re not damaging the surface of the piece or compromising its longevity. To ensure a thorough, safe clean, special attention should be paid to the type of material used in each piece. Here is a guide to addressing specific types of office furniture:

  • Wood Furniture
    • Wood furniture is usually the most costly and luxurious part of an office’s furnishings and thus should be treated with the utmost care and respect. Be sure to dust wood surfaces weekly. For a deeper clean, use a wood cleaner specifically formulated for wood followed by polishing with a soft cloth. Never use harsh chemicals or abrasive cleaning materials on wood surfaces as this can damage them irreparably.
  • Upholstered Furniture
    • Upholstered pieces often include couches, chairs, divans, and other seating items found throughout an office or home. The cleaning of these pieces can take some extra care. If no tags are present begin by vacuuming both sides of the upholstery fabric paying special attention to seams and crevices then spot-test any fabric cleaner in an inconspicuous area before proceeding with full treatment finally use a carpet brush or lint-free cloth in gentle circular motions while wiping down fabric until stains dissipate.
  • Metal Furniture
    • Metallic pieces require additional steps when being cleaned as the metal will corrode due to prolonged contact with moisture or harsh chemicals like bleach and ammonia-based products which are recommended against using for metallic surfaces as it causes permanent damage over time; always first start by dusting off accumulated dirt then proceed dampening with water sponge wiping off access solution repeating until the dirt has been removed taking precautionary steps prior would save up much time effort money when it comes down removing dirt from metal furniture’s without ruining them permanently in long term hence preserving their life span increases their longevity following above-mentioned instructions leading positive outcome each given time necessary will guarantee successful cleanings results from every single one afterward concluding second necessary task given has been safely successfully completed!
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Maintain a Regular Cleaning Schedule

Regular cleaning is important for the longevity of any type of office furniture, from desks and chairs to tables and filing cabinets. A regular cleaning schedule minimizes the accumulation of dirt, dust, and stains that can build up over time. The more often these items are cleaned, the easier it will be to maintain their appearance and function.

In addition to routine general cleaning, specific types of cleaning may be necessary depending on the surface material:

  • Wooden furniture should be dusted daily with a dry cloth and vacuumed regularly with a crevice attachment to remove dust particles while avoiding scratching surfaces. Frames may require periodic polishing with a non-silicone product or dusting with furniture wax to protect against pollutants.
  • Leather furnishings can benefit from either weekly or biweekly conditioning if they come into contact with skin oils or have been exposed to sunlight for long periods of time. A vinegar/water solution at 1:4 ratio helps restore leather pieces by removing grime buildup without damaging colors or finishes.
  • Fabric seats require vacuuming on a regular basis in those areas where dust accumulates easily such as crevices and seams. Stains may need to be spot cleaned using an appropriate solution based on fabric type using only circular motions which helps avoid further staining or deterioration of the material underneath.

Exercising regular preventative care can help office furniture look great and last longer – creating an inviting atmosphere for employees and customers alike!

Hire Professional Cleaning Services as Needed

A professional cleaning company can bring immense benefits to businesses. These services can be particularly helpful for cleaning hard-to-reach areas and for tasks that require specialized cleaning solutions, such as upholstery and fabric cleaning. Hiring professionals to clean office furniture on an as-needed basis is a great way to keep furniture looking its best and extend its lifespan.

Some of the most common services offered by professional cleaners include:

  • Spot treatment stains
  • Upholstery Cleaning
  • Furniture polishing
  • Carpet Cleaning

Spot treatments are useful when dealing with tough blemishes on furniture, while steam cleaners are ideal for deep cleaning carpets. Upholstery cleaners can help maintain the fabric of office chairs and couches. Additionally, furniture polishers are designed to remove dirt and debris that has built up over time within crevices or along other hard-to-reach surfaces of the furniture.

Professional cleaners may also be able to provide additional services if requested, such as reupholstering old pieces or providing repair services if needed. Some may even offer eco-friendly options for those looking for a more environmentally conscious approach to office maintenance. Regardless of the type of service used, hiring professional maintenance teams will help ensure optimal cleanliness in the workplace while preserving important investments in quality office furniture.

Educate Employees on Proper Furniture Care

Employees should be educated on the best practices for taking care of their office furniture. Good habits start from day one and should become a part of an employee’s normal routine.

Some tips for teaching employees effective office furniture care include:

  • Encourage employees to clean surfaces weekly with an appropriate cleaning product.
  • Instruct them to use coasters and mats when placing items on furniture surfaces to avoid scratching or staining the finish.
  • Advise staff to use a dust cloth periodically to maintain optimum levels of cleanliness, especially if the office is pet free.
  • Show them how to properly use furniture polish and the proper protective gloves when using any type of cleaner or polisher.
  • Explain the importance of avoiding direct sunlight, as UV rays may cause discoloration or fading of certain materials.
  • Train staff on how to move desks or chairs safely without damaging any material finishes or causing unnecessary wear and tear.

Frequently Asked Questions

What cleaning supplies do I need to clean my office furniture?

You will need a soft cloth, a vacuum cleaner, a mild detergent, and a dusting spray or cloth.

How often should I clean my office furniture?

It is recommended to clean your office furniture at least twice a year or as needed.

What is the best way to clean my office furniture?

Start by vacuuming the surface of the furniture to remove dust and dirt. Then, use a mild detergent to wipe down the surface of the furniture followed by a dusting spray or cloth.


It is important to regularly clean and maintain office furniture to keep employees safe and healthy, as well as prolong the life of office furniture. Maintaining office furniture doesn’t have to be a costly or time-consuming task when the proper cleaning methods are used.

By staying aware of common cleaning hazards, following directions on the product label, and using non-abrasive cleaning supplies, you can keep your office furniture looking pristine while avoiding costly repairs. In addition, using water instead of chemical solutions whenever possible will also help reduce health risks for you and your employees.

Following these guidelines will ensure that your office furniture looks great and reduces health hazards from chemical cleaners.